Careers At Oklahoma Goodwill

Current job opportunities are posted here as they become available.

Please click on the "Date" title to see most recent openings.

 

Executive Assistant to the President/CEO

Department: ADM-AEX
Location: 316 S Blackwelder
Oklahoma City, OK, 73108
Shift Type: Day

Goodwill Industries of Central Oklahoma is seeking individuals to help grow our mission- We help people overcome challenges to employment. Working at Goodwill is more than a job. Joining our team is a chance to do good for yourself and the community. With our community’s donations and contract services we generate the money needed to support our programs which provide training and supportive services to individuals who seek greater independence. 

We invite you to take the first step in making a difference by applying to a position with Goodwill.

JOB SUMMARY:  Serves as an Assistant to the President/CEO’s responsibilities and provides support for Board activity.

This is not a supervisory role.

ESSENTIAL JOB FUNCTIONS:

  • Punctual and dependable attendance
  • Provide administrative support for the Board Members, President/CEO and Executive Staff, to include but not limited to photocopying, faxing, mailing, filing, typing, data entry, and scheduling.
  • Assists in preparation for Board Meetings; prepares agendas, attends meetings and records minutes, for all Board meetings, Board Committee meetings, and Executive/Leadership Staff meetings.
  • Maintain an effective and efficient corporate filing system for the Board members and the President/CEO.
  • Maintain/update the President/CEO’s electronic calendar in an efficient and effective manner.  
  • Review President/CEO’s schedule daily ten (10) business days in advance for preparation.  Email daily schedule to President/CEO.
  • Maintain the confidentiality and security of organizational information, files and Board Member’s correspondence.
  • Accurately schedules, tracks and prepares for appointments, meetings, schedules, and ensures his/her awareness of meeting commitments for President/CEO.
  • Responsible for the accuracy, appropriateness, grammar, format, and presentation of all outgoing correspondence and literature originating from the President/CEO; compose letters and other business correspondence as requested by the President/CEO.
  • Responsible for all telephone communications, both incoming and outgoing. Responds to telephone calls and requests information for President/CEO or directs to the appropriate person as necessary.
  • Coordinate any special arrangements regarding telephone conferencing, facilities setup, and needs related to IT.
  • Assist President/CEO in compiling data and formulating reports: research, review, organize, and otherwise prepare for distribution.
  • Keep Board Orientation manual updated.
  • Verify check log as distributed.
  • Arrange detailed travel plans and itineraries and compile documents for travel-related meetings.
  • Maintain professional appearance and office atmosphere.
  • Requisition supplies as needed for Board and departmental use.  
  • Review and be familiar with Goodwill of Central Oklahoma safety policies, programs and procedures and adhere to all safety rules, regulations and safety codes. Attend safety training and meetings and report any unsafe work conditions, accidents or injuries immediately.

ADDITIONAL RESPONSIBILITIES:

  • Assists in any special projects as deemed necessary by the President/CEO.
  • Perform other duties and projects as required by management.

QUALIFICATIONS:

  • Associate degree (A.A.) or equivalent from two-year college or related field and 3 years of experience in general support services position and 2 years of experience providing support to an executive officer; or the equivalent combination of education and experience.
  • Must be 21 years old.
  • Valid Oklahoma Driver’s License and Car Insurance Verification, required.
  • Must pass MVR check and maintain a good driving record.
  • Ability to speak, read and write the English language.
  • Reliable transportation and communication, required.

CORE COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following:

  • Live the Values
  • Results Driven
  • Customer Focus
  • Communication
  • Job Skills Knowledge

KNOWLEDGE, SKILLS, AND ABILITIES:

  • High level of attention to detail.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and the ability to work on several projects at once.
  • Strong sense of internal and external customer service.
  • Strong time management skills and demonstrate adherence to timelines and schedules.
  • Good interpersonal skills: able to work well with a wide range of people.
  • Strong knowledge of general administrative duties (filing, data entry, typing, etc.)
  • Adherence to timelines and schedules with good follow through on projects and deliverables.
  • Proven ability to work as a member of a team.
  • Ability to manage multiple tasks.
  • Good problem-solving skills.
  • Demonstrate resourcefulness and ability to take initiative.
  • Strong sense of internal and external customer service.
  • Proficiency in Microsoft Office products such as Word, Excel, PowerPoint and Outlook.

PHYSICAL REQUIRMENTS: The characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • This work is sedentary and requires the following physical activities: Sitting for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity.
  • The ability to lift 35 pounds, or more with assistance.
  • Employee is required to operate a computer.

WORK ENVIRONMENT:

  • Works in a climate controlled, office environment most of the time.
  • Low noise level
  • Works 40 hours per week or more when required

NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.

Applicant Tracking System Powered by ClearCompany HRM Applicant Tracking System